Document Management

Tired of searching for critical documents on your corporate network? Struggling to establish a logical file structure and worried about document security? Need to control distribution without hindering collaboration?

A PPI Document Management solution can help you:

• Upload/import documents through a smart import utility that recognizes a new file and automatically begins history tracking
• Establish a logical filing system using simple, WYSIWYG tools
• Retrieve documents through a user-friendly and intuitive search interface
• Apply security settings based on pre-defined group and individual user permissions
• Set-up workflow processes to dictate how documents are to flow from user to user and group to group
• Front-load timelines and variables to ensure documents are available to the users that need them, when they are needed
• Automatically archive documents based on pre-defined conditions and timelines.

Features of a PPI Document Management Solution:

• “Web Site” solution built on simple, standard web technology. Existing document lists are easily converted into web pages and assembled as an Online Document Management Web site.
• PPI can provide an easy-to-use “one-click” application to convert existing document lists into the components needed to build a fully searchable and editable Online Document Management site.
• PPI provides a site editing application that will allow simple “drag and drop” customization to create new file categories, edit existing file categories and merge file categories.
• Automatic, real-time updates to the Online Document Management site based on the users’ most recent changes.
• Search by key word or phrases, or click directly on the file structure links to view the lists of stored documents.
• May be secure-hosted on the web by PPI, or on your corporate intranet to allow access to additional viewers company- wide.
  

Benefits of a PPI Document Management Solution:

• Greater flexibility. As a Web-based solution, as-of-yet unknown changes to file structure(s) do not have to be accounted for in advance and will not require additional development work to accommodate them. A traditional database solution is only as flexible and expandable as the programming envelope it is delivered within, and cannot adequately support future expansion or changes to structure without eventual re-development work.
  
  
• No reliance on or limitations due to existing or future IT infrastructure. A traditional database solution built on a particular software platform is at risk of becoming isolated and outdated as your organization evolves. A PPI-developed Online Document Management Solution uses standardized web technology that does not rely on a proprietary platform.
  
  
• In addition to the short-term advantages of easily searching and editing the Online Document Management Site, the potential long-term advantages are important as well. Since PPI uses globally standard XML to develop the site, data from this system may be exchanged with other business systems that also use XML. This will be advantageous should your organization desire to connect with other document repositories and document management systems, or perhaps if there is a desire to compose and run reports on the information contained within your Document Management Solution.
  
  
• Less complexity. PPI-developed one-click user interface applications require no database or Web programming experience.
  
  
• Online nature of this solution allows easy web-browser based access by others within
  the company. Simply host your Document Management System on your corporate intranet.